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neko rinchan
01-06-2005, 12:05 PM
Hey All,

After taking a much needed break from everything cosplay; especially when I moved twice in as many months, had several different jobs, shakily started a new semester at school, amung other things; I have rested enough to regain my love of cosplay and all things related.

Having Christmas off, and now that things have settled down, I am finally ready to start planning Capital Anime, the summer anime convention in Canada's Capital.

And now that I am ready to work on it and have time to devote to planing it, I am now looking for people to help me in planning it. Some basic info:
~The convention will occur in Ottawa
~The convention will happen mid-June (the date isn't confirmed yet)
~It will be held at Algonquin college, which is across from the bus station and close to several fast food places as well as a grocery store and pharmacy
~The events havn't been decided upon yet, but there will be a lot of fun activities; including a video game room and anime screening rooms

Now what I need volunteerwise is varied, and even those not living in the Ottawa area can still help out (if they want to). Amung other things, I will need help with:
- making a website to promote the convention (I have NO computer skills whatsoever)
- a planning committee to come up with ideas, etc. [so that way the con will appeal to everybody and not just to me ;) ]
- a fundraising committe to come up with ways to raise money for the con
- and closer to the date, people to do the grunt work; setting up, tearing down, security, etc.

So, if anybody is interested in helping out to give Ottawa a summer convention, or have any ideas or issues that I may have missed, please respond. Even if you don't live in the Ottawa area, there are things that can be done, discussed, etc., online and I would love any and all the help I can get. It takes a lot of work to make a good fan-run convention, And with everybody's help, I want to make Capital Anime live up to its name.

neko rinchan
01-06-2005, 09:38 PM
Okay...

For those of you who are interested in an Ottawa convention during the summer, would you rather it be in a college or an actual hotel? And for the out-of-towners, would you rather have it in downtown Ottawa? which would be closer to the Greyhound bus station and via rail station. And what kind of room rates would be good? Same as the toronto cons, less, what?

Just throwing out ideas, trying to judge interest, etc. any response, feedback would be greatly appreciated. thanks!

Yuna-X2
01-06-2005, 10:07 PM
WOO! OTTAWA! *waves her GeeGees flag* I'm in Ottawa.

I'm not too sure what I would prefer. See, Algonquin would be awesome if you can get classrooms to use for panels and presentations. That's what I always disliked about hotels. But hotels are really cosy and everything is very close by, which gives it a much more comfortable feel to it.

Basically, make sure it's accessible by the OC Expressway. If you don't need loads of connections or a long trip, then it's not cool. I would suggest UOttawa for a place to hold it, but there is a summer semester too.

neko rinchan
01-06-2005, 10:57 PM
yeah, the hotels that i'm looking at are all around teh downtown/parliament/rideau centre area, so it's close to the greyhound busstation and the via rail... the college/university is a good way to go for new cons, but a hotel sunds more "prestegious"...

and the hotel i really like has a convention level and a lower level... plenty of rooms and stuff, but the university/college thing would also be good, but if I do it that way, I'll probably have it at Algonquin college so I can possibly get student discounts that and it's less than a 10 min walk from my apartment. yay convenience.

either way, i just need some feedback on different ideas, pros and cons of staying in a hotel or college residence, either way, it's going to be similar, except for the "feel" of it... <-- so indecisive :/

Number_09
01-09-2005, 12:42 PM
Hey,

It wouldn't really matter to me where the con. is seeing as I live in the west end and it would take over an hour to bus (in costume), anyway. *shrug*

Buuut! I'll give a vote to having it at Algonquin.
Good luck and I hope that this con. will fly. ^__^

Sarisa
01-09-2005, 02:59 PM
Holding it at a college/university might be cheaper and the like, but reiterating your point about hotels-- there's just this comfort level involved. So I'm all for the hotel location. Besides, I've moped around the All-Night Anime events often enough to be sore about not having comfort zones. Floors. Haaaard.

Good luck with this endeavour!

neko rinchan
01-09-2005, 06:03 PM
Thanks for all the replies! When you're the only person planning (...so far...), it's nice to get feedback. As for the location, this year will be held at Algonquin college for several reasons, the main ones being cost and convenience.

It's 'relatively' easily accessible, right across from one of the Ottawa bus stations, and after factoring in my student discount, it is also very affordable... which is especially good when I'm going to be paying for most of the con fees out of my own pockett (and hopefully the con will make enough for me to get reinbursed AND to have enough money for next year).

But next year, the convention will definately be held in a hotel and I even have it picked out, but because of the no funds in the convention treasury, I can't afford to have it at the more expensive venue this year, because that means there will be less money for everything else... I would rather the con make a net profit this year, so that next year it can be held at a hotel and have even better events.

.....

And if anybody wants to help out with the con, feel free to let me know! There's lots of stuff for people to do, and the hours you put in can also go towards your volunteer hours <-- need 40 hrs of volunteering to graduate highschool in Ontario...

Kia
01-09-2005, 08:37 PM
And if anybody wants to help out with the con, feel free to let me know! There's lots of stuff for people to do, and the hours you put in can also go towards your volunteer hours <-- need 40 hrs of volunteering to graduate highschool in Ontario...
I really wish I could afford to travel around the country/province more often. I'd love to come up to Ottawa, since I've never been before. I just don't think my funds can handle it this year. :( But my heart is with you all, even if I can't be there in person.

There are a number of staff members from Anime North wandering around the board (I'm not one of them) and I know for a fact that they would be very willing to give you have pointers/answer any questions about the runing/puting together of a con you might have.

As for breaking even on your first year ... NAF did it, so I shouldn't say it can't be done, just as long as you have a budget, stick to it, and don't go overboard with a lot of little things that can easily start eating into your budget.

And as for the 40 hours of community service. By little brother is in high school and tried to use volunteering at Anime North last year as part of his hours, but apparently most school boards don't consider conventions to be "community service" and don't count the hours unless you do an unheard of amount of time helping out. Or you might just be lucky and the rules up in your neck of the woods are different than the ones down here. Not like that would be something new. I don't know any of this for certain (graduated before this became a requirement), so I wouldn't take my word on any of this.

Again, good luck, and I'll see if I have the money for a bus ticket closer to the con, or see if I can convince peoples with cars to come with me. ^_^

Yuna-X2
01-10-2005, 05:46 PM
Thanks for all the replies! When you're the only person planning (...so far...),

Talk to SOAP (Society for Ottawa Anime Promotion). They'll probably give you a lot of support and suggestions because they run AC-Cubed I think.

Personally, I think AC-Cubed should be well established before a second one comes in. But I also missed AC-Cubed because of midterms, so I don't know how sucessful it was. But talk to SOAP. They'd be good allies.

Number_09
01-10-2005, 11:36 PM
I would like to help you out but I just don't know if i have the time to do it during second semester. (I'm in highschool)

And I agree with Yuna. Try getting in touch with the people at SOAP and maybe they can help you out a bit.