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Unread 07-09-2018, 05:28 PM   #1
sickleweed
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Official AX 2019 Gathering/Meetup List

Ready for AX 2019, everyone? I am! Returning hosts, you know the drill; new hosts, please read the instructions below.

AX2019 COSPLAY GATHERING SCHEDULE (Updated 8/12/2018, 9:00 PM)

NOTE: none of the gathering sites for next year have been confirmed yet, so you can request them but please provide me with valid contact info so I can let you know of any changes that might impact you. If I can't find you, there's nothing I can do if your meetup is affected by the site changes

To make a gathering request:

1) Click on the gathering schedule link above and look for an open time slot. Each day of AX can be accessed by each tab of the spreadsheet; the last two tabs show the gatherings in list form by day and list form alphabetically. For streetviews of each gathering site (not finalized), go HERE.

2) Post your request for a gathering here in this thread in this format:

Gathering Name
Date
Site
Time
Facebook/IG/Tumblr Link (you can provide later)

Your gathering can be 30 minutes, 1 hour, 1:30 hrs or 2 hours. If you do not specify how long, 1 hour will be given to you by default. PLEASE BE CONSIDERATE of the limited gathering sites: don't ask for 2 hours or a large gathering site unless you are pretty sure you will need it. It may be difficult to tell early on, but if by June your gathering still has only 20 attendees but you're occupying a larger site, you may be asked to relocate to a smaller gathering site.

IF YOU HAVE PROBLEMS REGISTERING/POSTING HERE AT COSPLAY.COM, YOU CAN ALWAYS REACH ME AT MY FACEBOOK PAGE, SICKLEWEED AX. No matter where you made your request, I will add gatherings based on when it was posted or when I was contacted as a first come, first serve basis.

3) Once I see your post, I will add your gathering to the schedule if it is not in conflict with another gathering. If it is in conflict, you will hear from me here or by PM (messaging). I try to update the gathering schedule every couple of days; if you don't see your gathering like 3 days after your post, just PM me.

4) You can provide a facebook/IG/Tumblr/etc link to your gathering at a later time.

To make changes to your gatherings, you can post here, message me here at coscom, OR msg me at my Facebook page, Sickleweed AX.

NOTE: When you post a request, it means you will be hosting, so please don't post unless you plan to host. Questions on hosting for the first time? Just message me.

HOSTS: PLEASE CHECK BACK ON THIS THREAD OR YOUR INBOX ONCE IN A WHILE!! Again, there might be news of changes to AX that might impact your gathering, so please don't just post a request and then disappear off the face of the Earth. You can also provide me with an alternate means of contact (for example, your facebook page) in your post or through private messaging. I just need to be able to contact you if important news arises that affects you. If I cannot find you but your gathering site has been changed by AX, etc, that's on you.

Please be aware that anyone who asks to host a gathering is doing it as a volunteer, so they are free to cancel at will.

The only "rules" involved for creating a gathering are: 1) to make sure you're holding it in an open timeslot, 2) that there is not more than one gathering for the same fandom in one day UNLESS there's a valid reason (for example, daytime vs evening events), and finally, 3) that the site you hold your gathering is suitable for the size of your gathering. The last one is based on AX's cosplay gathering guidelines on their gathering sites map. If your group is too large for the site, you might be asked to disperse by LACC security. Alternately, if your group is way too small for the site, I might have to ask you to relocate to make way for larger gatherings.

Hope all this helps!

Sickleweed

Last edited by sickleweed : 08-13-2018 at 02:59 PM.
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Unread 07-09-2018, 05:40 PM   #2
BlazeofWar60
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Kantai Collection / Azur Lane
Day 2
Site 4
2:00 pm to 3:00 pm


Touhou Project
Day 3
Site 4
3:00 pm to 4:00 pm

Currently at LAX, will provide Facebook event links when I arrive home!
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Unread 07-09-2018, 05:50 PM   #3
moonymonster
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Pokemon Gathering times

Pokemon Gatherings

Friday/Saturday Day 2 and 3
Site 9
5-6:30pm
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Last edited by moonymonster : 07-10-2018 at 01:23 AM.
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Unread 07-09-2018, 05:52 PM   #4
Crashingdemise
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july 5/6 3pm site three fate series
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Unread 07-09-2018, 05:52 PM   #5
Crashingdemise
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League of legends july 5/6 11am site 3
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Unread 07-09-2018, 10:28 PM   #6
darkraigirl
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Yugioh gathering
July 5
Site 9
3:00pm
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Unread 07-09-2018, 10:55 PM   #7
Lady Saya
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Persona Gathering
Day 2 July 5
Site 6 Staples Side 11 AM to noon
FB Page will be up when AX is closer
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Last edited by Lady Saya : 07-10-2018 at 01:06 AM.
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Unread 07-09-2018, 11:52 PM   #8
abstractflow15
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Hello Sickleweed-san, I'm going to be host 3 meet ups during 2019. Also I know it's really hard to get a hold of me, so the best way to message me is through twitter. My username is abstract_flow but I'm going to try my best to check back here more often.
Boku No Hero Academia
Days: 2 & 3
Time: 2 pm
Site: 3
Castlevania
Day: 2
Time: 3:30 pm
Site: 4
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Unread 07-11-2018, 02:25 AM   #9
LOSTSOUL
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Undertale Gathering site 4 day 3 2 to 3:30 confirmed
facebook link https://www.facebook.com/events/217065902329781/?ti=cl

Last edited by LOSTSOUL : 07-13-2018 at 03:19 AM.
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Unread 07-11-2018, 11:00 AM   #10
Alyssa3467
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Sailor Moon
https://www.facebook.com/events/2028585280690338/
Day 3, 1700-1800
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Unread 07-17-2018, 02:40 PM   #11
Vincent-Roth
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Hello,

I would like to host a Diabolik Lovers Gatherings.
Day 1, Site 4 at 12:30p.m. - 1:30p.m.

Diabolik Lovers Link
https://www.facebook.com/events/277021503044872/?ti=cl
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Last edited by Vincent-Roth : 07-19-2018 at 02:18 AM. Reason: New
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Unread 07-18-2018, 08:30 PM   #12
Honey Lemon
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GATHERING: Voltron: Legendary Defender
DATE: July 6th (Saturday)
SITE: 6 (BUS DEPOT SIDE)
TIME: 5:30pm to 6:30 pm
FACEBOOK EVENT: Link!

Last edited by Honey Lemon : 07-18-2018 at 09:18 PM.
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Unread 07-24-2018, 03:08 PM   #13
alizarin-c
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Dear Sickleweed,
I'll be hosting another Seven Deadly Sins Gathering for AX2019! Thank you as always for all your hard work setting things up.

Gathering Name: The Seven Deadly Sins
Date: Day 2, July 6
Site: 1
Time: 2-3pm
I'll put up a facebook event page later, but to contact me my IG is @captain.leftovers
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Unread 08-13-2018, 10:16 PM   #14
Riddlers_lackey
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Hi can I do Fairy Tail
Site 3
Day 2
1-2
https://www.facebook.com/events/354790762010290/?ti=cl

Final Fantasy
Site 3
Day 1
1-2
(facebook to come)

Last edited by Riddlers_lackey : 08-13-2018 at 11:56 PM.
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