Frequently Asked Questions:
My group is large. What spaces are best for my group?
I would say any large size group is NOT suitable for the following locations: Marriott Marquis Lobby Sculpture, and the Mt. Vernon Sq/7th Street Station. All other locations are great for big groups, and small as well!
What's "UnOfficial" versus "Official"?
Official Meetups and Gatherings are organized through Otakon and Otakorp Inc. and they have specific locations where they deem photoshoots and gatherings to fit. These gatherings are also then listed through the Official Otakon.com website, and sometimes even on the schedules themselves.
UnOfficial Meetups are those that are not organized through Otakon and Otakorp Inc. and will not appear on any official Otakon website or schedule. Typically, if your photoshoot request through Otakon.com is denied, you can always organize an "UnOfficial" Meetup through here.
Are all the listed locations outside?
As of now, all the locations are outside EXCEPT for the Marriott Marquis Lobby Sculpture.
Can I request a location not listed?
Yes, you certainly may. But, any location requested that is in the Convention Center is at the discretion of Otakorp Inc. and they may ask you to leave or move. The listed areas in the first post are areas that do not interfere with their policies and are not a fire hazard. If you are planning to host something in the convention center, I advise you to have a backup area, in case or the convention asks you to leave if it blocks traffic, becomes a fire hazard, etc.
The time slots on the spreadsheet are confusing. What does it mean?
If a meetup is on the line of a time, it means it starts at that time. If there is a Naruto meetup on the 3:00pm spot, then it starts at 3:00pm. If a gathering is more than one box long on the spreadsheet, that means that the shoot is longer than an hour, and ends when the boxes stop.
I'm not on my computer. Can I see the spreadsheet on my phone?
Yes, there is a mobile version! If you have the Google Sheets app, you can even bring this bad boy to the convention with you as well!
Can I share a location with another gathering at the same time?
All of the locations are shareable, except for the ones listed above that cannot accommodate large groups (SEE ABOVE). You're more than welcome to share a space, however we have an ample amount of space this year, so feel free to choose another as well!
Why can't I personally access the spreadsheet and make changes?
I am the only one allowed access to edit the file, that way no one deletes any requested meetups and such. However, if I want to host an "UnOfficial" meetup, I also follow the rules listed in the first post as well! (I usually run Official ones though...)
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Last edited by ashentrees : 04-30-2018 at 04:30 PM.