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Unread 07-04-2016, 09:34 PM   #1
sickleweed
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Official AX 2017 Gathering List

The cosplay schedule is now accessible on the AX App! Select the Convention Directory on the app's front page and then click on "Cosplay Gathering Schedule".


AX2017 COSPLAY GATHERING SCHEDULE (Updated 6/28/2017, 12:30 AM)


DEADLINE FOR NEW GATHERING REQUESTS/CHANGES: JUNE 29th, MIDNIGHT

To make a gathering request:

1) Click on the gathering schedule link above and look for an open time slot. Each day of AX can be accessed by each tab of the spreadsheet; the last tab shows the gatherings in list form. For streetviews of each gathering site, go HERE.

2) Post your request for a gathering here in this thread in this format:

Gathering Name
Date
Site
Time
Facebook link (you can provide later; make sure it's open to the PUBLIC)

Your gathering can be 30 minutes, 1 hour, 1:30 hrs or 2 hours. If you do not specify how long, 1 hour will be given to you by default. PLEASE be considerate of the limited gathering sites: don't ask for 2 hours or a large gathering site unless you are pretty sure you will need it.

3) Once I see your post, I will add your gathering to the schedule if it is not in conflict with another gathering. If it is in conflict, you will hear from me here or by PM (messaging). I try to update the gathering schedule every 1 - 3 days; if you don't see your gathering in a couple of days after your post, just PM me.

4) You can provide a facebook link to your gathering or confirm it at a later time. Confirming your gathering means you are pretty sure you will be hosting it; you can still make changes to it up until the deadline (will be provided later). To reduce traffic in this thread, I will msg you to ask if you'd like to confirm.

To make changes to your gatherings, you can post here or PM me.

NOTE: When you post a request, it means you will be hosting, so please don't post unless you plan to host. Questions on hosting for the first time? Just message me.

HOSTS: PLEASE CHECK BACK ON THIS THREAD OR YOUR INBOX ONCE IN A WHILE!! There might be news of changes to AX that will impact your gathering, so please don't just post a request and never come back to Cosplay.com. Either that or you can PM me with an alternate contact info.

Please be aware that anyone who asks to host a gathering is doing it as a volunteer, so they are free to cancel at will. Confirmation of a gathering only improves the chances of the host being present but it does not guarantee it.

The only "rules" involved for creating a gathering are: 1) to make sure you're holding it in an open timeslot, 2) that there is not more than one gathering for the same fandom in one day UNLESS there's a valid reason (for example, daytime vs evening events), and finally, 3) that the site you hold your gathering is suitable for the size of your gathering. The last one is based on AX's cosplay gathering guidelines on their gathering sites map.

Hope all this helps!

Sickleweed

Last edited by sickleweed : Today at 03:19 AM.
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Unread 07-04-2016, 09:54 PM   #2
sickleweed
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Attack on Titan Gathering

Added gathering for Attack on Titan:

Attack on Titan
Day 2, Sunday, 7/2/17
Site 3
4 - 5:30 PM

Facebook Link


Gathering confirmed.

Last edited by sickleweed : 07-05-2016 at 02:48 AM.
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Unread 07-05-2016, 12:09 AM   #3
EvaUnit
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edited as I won't be able to host the gathering.

Last edited by EvaUnit : 04-02-2017 at 10:12 PM.
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Unread 07-05-2016, 02:46 AM   #4
sickleweed
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Gintama Gathering

Added two gatherings for Gintama, both confirmed:

Gintama
Day 3, Monday, 7/3/17
Site 7
12 - 1:30 PM

Day 4, Monday, 7/4/17
Site 7
12 - 1:30 PM

Facebook Link

Last edited by sickleweed : 12-21-2016 at 02:37 PM.
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Unread 07-05-2016, 03:25 AM   #5
DiscoGlacier
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There's a suggestion I posted on the 2016 Pokemon Gathering page where for next year, there will be separate gatherings for each region, so that none would be so overcrowded that it would overwhelm the hosts as it did this year. It could be seen here:

https://www.facebook.com/events/1005...1354240901223/

What I want to ask is, if the hosts in charge of next year's gathering(s) approve of this, would this be allowed? Seven separate regions means seven different time slots, which would take up space from other gatherings. However, they would abide by the rules and be scheduled for different times of the day (i.e. Kanto during the morning, Johto during the evening).

Last edited by DiscoGlacier : 07-05-2016 at 03:49 AM.
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Unread 07-05-2016, 05:05 AM   #6
sickleweed
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Quote:
Originally Posted by DiscoGlacier View Post
There's a suggestion I posted on the 2016 Pokemon Gathering page where for next year, there will be separate gatherings for each region, so that none would be so overcrowded that it would overwhelm the hosts as it did this year. It could be seen here:

https://www.facebook.com/events/1005...1354240901223/

What I want to ask is, if the hosts in charge of next year's gathering(s) approve of this, would this be allowed? Seven separate regions means seven different time slots, which would take up space from other gatherings. However, they would abide by the rules and be scheduled for different times of the day (i.e. Kanto during the morning, Johto during the evening).
Hi Disco-san,

Honestly, I would not recommend doing this since, as you've mentioned, that is taking away at least seven valuable gathering timeslots away from other fandoms, which is hardly fair to everyone else. Ultimately, it would depend on which sites and timeslots they request, and how much time they are requesting.

I would recommend instead that for next year, do have seven hosts for your seven regions but still have it all take place at site 6, which is the largest site at AX. It would just require the seven hosts to be extra diligent in organizing the cosplayers into their different subgroups within that area, but it is a feasible option. I think attendees will also probably appreciate it more if they can go from one "region" to another easily within close proximity to one another.

You might want to continue this conversation on the facebook page or even start a new thread within this forum to discuss the matter so that you can gather more options for organizing next year's gathering. For any further questions, please just message me so that we don't go too off-topic within this thread.

Hope that helps!

Last edited by sickleweed : 07-06-2016 at 01:56 AM.
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Unread 07-05-2016, 10:14 PM   #7
Kai_Ryu
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Kingdom Hearts Gathering
Date Day 3 (July 3rd)
Site 2
Time 6pm [6-7pm]
Facebook link: link
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Last edited by Kai_Ryu : 08-05-2016 at 02:15 PM.
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Unread 07-06-2016, 01:43 AM   #8
sickleweed
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Fire Emblem Gathering

Gathering added to Fire Emblem on behalf of the host who messaged me on FB:

Fire Emblem
Day 2, Sunday, 7/2/2017
Site 3
12 - 1 PM

Facebook link
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Unread 07-06-2016, 02:12 PM   #9
Crashingdemise
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League of Legends Gatherings

Day 1 and 2(Saturday and Sunday)

Both Location 6

Time: 11-12:30pm

Last edited by Crashingdemise : 07-06-2016 at 02:15 PM. Reason: Moving gathering
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Unread 07-06-2016, 03:33 PM   #10
Riddlers_lackey
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Ignore

Last edited by Riddlers_lackey : 07-17-2016 at 03:52 PM.
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Unread 07-06-2016, 04:18 PM   #11
klmedia
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Hi,
I'd like to request.

Love Live Gathering
Day 2 (Sunday, July 2, 2017)
Site 1
4pm - 5:30pm
Facebook link: https://www.facebook.com/events/1026907010750024/

Contact info: Coscom PM's are horrible and the notifications don't work, so please contact me on my Facebook page.
http://www.facebook.com/klmediaphotos

1.5 hrs is requested because Love Live Sunshine is going to grow this year, and more time is needed to cover the original LL members, and the new LL Sunshine members. There were over 200 attendees at this year's gathering. Thanks.
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Last edited by klmedia : 07-09-2016 at 06:41 PM.
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Unread 07-06-2016, 08:27 PM   #12
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Ahhh, I'm glad I'm not the only one in the AX high right now. Just wanted to put this down right now since I'm really set on hosting this time around.


Gathering Name: Owari No Seraph Gathering
Date: Day 1, July 1st
Site 3
Time: 1pm-2pm (May be updated to an hour and a half depending upon how things go, but likely will stay an hour)

Facebook link: I'll be sure to post it at a later date!
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Unread 07-06-2016, 09:23 PM   #13
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Throwing this up because I felt like we were much too crowded at site 7 this year. I'm giving the FB group some time to decide, but until then:

Gathering Name: Fate/Series & TypeMoon gathering
Date: July 2nd
Site 3
Time: 5:30-6:30pm

Facebook link: https://www.facebook.com/groups/652078824868141/
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Last edited by Moonsong : 04-11-2017 at 04:49 AM.
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Unread 07-06-2016, 10:59 PM   #14
EvaUnit
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Sickleweed, I updated the ending time to 7:30pm for both Evangelion gathering days.

So times would be 6pm-7:30pm.

Day: 2
Series: Neon Genesis Evangelion
Gathering Name: Neon Genesis Evangelion Gathering
Time: 6pm-7:30pm
Site: 7

Day: 3
Series: Neon Genesis Evangelion
Gathering Name: Neon Genesis Evangelion Gathering
Time: 6pm-7:30pm
Site: 7
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Unread 07-06-2016, 11:50 PM   #15
EvaUnit
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edited as I won't be able to host the gathering.

Last edited by EvaUnit : 04-02-2017 at 10:12 PM.
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