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Unread 02-27-2017, 12:12 PM   #1
ashentrees
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Otakon 2017 "UnOfficial" Photoshoots and Gatherings

Welcome back for this year's
"UnOfficial" Otakon Gatherings and Meetups!


As for locations this year, here's some suggestions:
-Carnegie Library Front
-Carnegie Library East
-Carnegie Library West
-Marriott Marquis Lobby Sculpture
-Mt. Vernon United Methodist Church Park
-Mt. Vernon Sq/7th Street Station
And more!




Of course, any location in the Walter E. Washington Convention Center is completely at the discretion of the Otakorp Inc. and they may ask you to leave.

You may MAY NOT request the following THROUGH THIS WEBSITE:
-L STREET NORTH LOBBY
-9TH STREET ATRIUM
-GRAND SOUTH EAST LOBBY
-L STREET BRIDGE

Those are Official Otakon Locations, and you can request them here.




TO MAKE A REQUEST:
1. Please leave a comment with your:
-Fandom/Subject
-Day of your Meetup/Gathering
-Time
-Duration
-Link URL if possible for an event page

2. I will respond as soon as possible to confirm your request. POSTS WILL BE BY FIRST COMMENT, FIRST SERVE. If someone comments before you for a time, they have dibs over it before you.

3. If you need to change any information about your event, please try to BEFORE it happens.


Rules

1. Please no bullying/rude comments. We have plenty of meetup areas this year that can accommodate large groups.

2. Try to limit a fandom to a maximum of two times a day. For example, Boku no Hero can meetup at 4:00pm and 9:00pm, but try not to have Boku no Hero meetup at 4:00pm, 7:00pm, and 9:00pm.

3. An "UnOfficial" Meetup can ABSOLUTELY NOT meetup at the same location as an "Official" one.

4. Any meetup made inside the Convention Center that is not an "Official" one is under authority of Otakorp Inc. They have full control over the building, and can cancel or move your location if it's deemed a problem.

5. If you must contact me privately, PLEASE DO SO ON COSPLAY.COM! Please don't message me via my Facebook or Website, as I use them for other reasons than for the meetups. Thanks!


Here's the link for the schedule, with a map!:
CLICK HERE FOR THE SCHEDULE AND MAP

Last edited by ashentrees : 07-06-2017 at 12:43 PM.
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Unread 04-30-2017, 09:56 PM   #2
ashentrees
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Frequently Asked Questions:

My group is large. What spaces are best for my group?
I would say any large size group is NOT suitable for the following locations: Marriott Marquis Lobby Sculpture, and the Mt. Vernon Sq/7th Street Station. All other locations are great for big groups, and small as well!

What's "UnOfficial" versus "Official"?
Official Meetups and Gatherings are organized through Otakon and Otakorp Inc. and they have specific locations where they deem photoshoots and gatherings to fit. These gatherings are also then listed through the Official Otakon.com website, and sometimes even on the schedules themselves.
UnOfficial Meetups are those that are not organized through Otakon and Otakorp Inc. and will not appear on any official Otakon website or schedule. Typically, if your photoshoot request through Otakon.com is denied, you can always organize an "UnOfficial" Meetup through here.

Are all the listed locations outside?
As of now, all the locations are outside EXCEPT for the Marriott Marquis Lobby Sculpture.

Can I request a location not listed?
Yes, you certainly may. But, any location requested that is in the Convention Center is at the discretion of Otakorp Inc. and they may ask you to leave or move. The listed areas in the first post are areas that do not interfere with their policies and are not a fire hazard. If you are planning to host something in the convention center, I advise you to have a backup area, in case or the convention asks you to leave if it blocks traffic, becomes a fire hazard, etc.

The time slots on the spreadsheet are confusing. What does it mean?
If a meetup is on the line of a time, it means it starts at that time. If there is a Naruto meetup on the 3:00pm spot, then it starts at 3:00pm. If a gathering is more than one box long on the spreadsheet, that means that the shoot is longer than an hour, and ends when the boxes stop. For example, the Otome and Reverse Harm Games meetup begins at 4pm and ends at 6pm (i.e. it's on the 4 and 5pm spots to be two hours long instead of 1).

I'm not on my computer. Can I see the spreadsheet on my phone?
Yes, there is a mobile version! If you have the Google Sheets app, you can even bring this bad boy to the convention with you as well!

Can I share a location with another gathering at the same time?
All of the locations are shareable, except for the ones listed above that cannot accommodate large groups (SEE ABOVE). You're more than welcome to share a space, however we have an ample amount of space this year, so feel free to choose another as well!

Why can't I personally access the spreadsheet and make changes?
I am the only one allowed access to edit the file, that way no one deletes any requested meetups and such. However, if I want to host an "UnOfficial" meetup, I also follow the rules listed in the first post as well! (I usually run Official ones though...)
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Last edited by ashentrees : 07-06-2017 at 12:49 PM.
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Unread 05-01-2017, 02:35 PM   #3
1JennyFan
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Could I have the Marriot Marquis Lobby Sculpture Friday, Saturday, and Sunday at Noon for Avatar: The Last Airbender/The Legend of Korra? Let me know if that's too much; Saturday's preferred followed by Friday and Sunday. Here is our Facebook event:
https://www.facebook.com/events/1269059746475337/
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Unread 05-01-2017, 05:34 PM   #4
Sylvrin
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Voltron: Legendary Defender photoshoot
Friday 3:00 PM-4:00 PM
at Concourse B on Level C (labelled 9th Street Atrium on convention center floor plans)
Facebook event link: https://www.facebook.com/events/1883044831980952/

Voltron: Legendary Defender meetup
Saturday 9:00 PM until closing
at the Level 3 Mt. Vernon overlook (labelled South Pre-Function on the convention center floorplans)
Facebook event link: https://www.facebook.com/events/1278198902256840/


We don't know where the official locations are for photoshoots, so if these turn out to be official locations we'll try to snatch them up when official photoshoot registration goes up. The host is Jouska Art&Designs on Facebook; they don't have a Cosplay.com account.
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Unread 05-02-2017, 04:57 PM   #5
ashentrees
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Quote:
Originally Posted by 1JennyFan View Post
Could I have the Marriot Marquis Lobby Sculpture Friday, Saturday, and Sunday at Noon for Avatar: The Last Airbender/The Legend of Korra? Let me know if that's too much; Saturday's preferred followed by Friday and Sunday. Here is our Facebook event:
https://www.facebook.com/events/1269059746475337/
Added! Multiple events over the weekend isn't a problem, just over the course of the day.
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Unread 05-02-2017, 06:22 PM   #6
ashentrees
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Quote:
Originally Posted by Sylvrin View Post
Voltron: Legendary Defender photoshoot
Friday 3:00 PM-4:00 PM
at Concourse B on Level C (labelled 9th Street Atrium on convention center floor plans)
Facebook event link: https://www.facebook.com/events/1883044831980952/

Voltron: Legendary Defender meetup
Saturday 9:00 PM until closing
at the Level 3 Mt. Vernon overlook (labelled South Pre-Function on the convention center floorplans)
Facebook event link: https://www.facebook.com/events/1278198902256840/


We don't know where the official locations are for photoshoots, so if these turn out to be official locations we'll try to snatch them up when official photoshoot registration goes up. The host is Jouska Art&Designs on Facebook; they don't have a Cosplay.com account.
Added! However, I would be careful with those locations. The one is very close to the Dealer's Room/Artist Alley Exit or Entrance so they might not want a big group there.
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Unread 05-03-2017, 03:44 PM   #7
Darkneko666
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Hi can I get the Marriott the lobby 3pm friday for Disney photo shoot, 3pm Saturday same location for my little pony, and 12 pm Sunday for haruhi suzamyia meet up at the same location

Disney link https://www.facebook.com/groups/415496165470935/

Mlp link https://www.facebook.com/groups/1620506181504834/

HaruhiSuzamyia link https://www.facebook.com/groups/456935714650560/

Last edited by Darkneko666 : 05-03-2017 at 03:48 PM.
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Unread 05-03-2017, 07:02 PM   #8
Adrianblade
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Marriot Marquis Lobby for Friday 6pm and Saturday 8pm for RWBY Photoshoot.

https://www.facebook.com/events/1658463337782189/

Thanks!

Last edited by Adrianblade : 05-03-2017 at 07:27 PM.
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Unread 05-03-2017, 10:59 PM   #9
ashentrees
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Quote:
Originally Posted by Darkneko666 View Post
Hi can I get the Marriott the lobby 3pm friday for Disney photo shoot, 3pm Saturday same location for my little pony, and 12 pm Sunday for haruhi suzamyia meet up at the same location

Disney link https://www.facebook.com/groups/415496165470935/

Mlp link https://www.facebook.com/groups/1620506181504834/

HaruhiSuzamyia link https://www.facebook.com/groups/456935714650560/
I was able to add the first two events, however the Marriott Lobby is taken at 12pm by the Avatar group. Would you like me to put your event at 1pm?
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Unread 05-04-2017, 08:22 AM   #10
Darkneko666
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1 pm would be fine
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Unread 05-05-2017, 10:15 AM   #11
Adrianblade
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Quote:
Originally Posted by Adrianblade View Post
Marriot Marquis Lobby for Friday 6pm and Saturday 8pm for RWBY Photoshoot.

https://www.facebook.com/events/1658463337782189/

Thanks!
May I also have the Marquis Lobby for Sat at 1pm for RWBY?
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Unread 05-05-2017, 10:45 PM   #12
strawbryshuichi
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-Fandom/Subject: Otome & Reverse Harem Games
-Day of your Meetup/Gathering: Saturday, Mt Vernon Methodist Church Park
-Time: 4pm
-Duration: 2 hours
-Link URL: https://www.facebook.com/events/414732488910610??ti=ia


-Fandom/Subject: Percy Jackson & Riordanverse (Titled "Demigods & Magicians")
-Day of your Meetup/Gathering: Friday, Carnegie Library Front
-Time: 5:00pm
-Duration: 1 hour
-Link URL: https://www.facebook.com/events/254326461682335??ti=ia
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Unread 05-06-2017, 12:41 AM   #13
ashentrees
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Quote:
Originally Posted by Darkneko666 View Post
1 pm would be fine
Added!
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Unread 05-06-2017, 12:42 AM   #14
ashentrees
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Quote:
Originally Posted by Adrianblade View Post
May I also have the Marquis Lobby for Sat at 1pm for RWBY?
Added!
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Unread 05-06-2017, 12:46 AM   #15
ashentrees
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Quote:
Originally Posted by strawbryshuichi View Post
-Fandom/Subject: Otome & Reverse Harem Games
-Day of your Meetup/Gathering: Saturday, Mt Vernon Methodist Church Park
-Time: 4pm
-Duration: 2 hours
-Link URL: https://www.facebook.com/events/414732488910610??ti=ia


-Fandom/Subject: Percy Jackson & Riordanverse (Titled "Demigods & Magicians")
-Day of your Meetup/Gathering: Friday, Carnegie Library Front
-Time: 5:00pm
-Duration: 1 hour
-Link URL: https://www.facebook.com/events/254326461682335??ti=ia
Added!
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Upcoming Conventions:
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